POPI ACT IN THE WORKPLACE
The bulk of personal information in a particular business is often found in Human Resources (HR) departments. In addition to the volume of the information, it is of a very sensitive nature (like medical and financial information). Yet, HR departments are often overlooked in the compliance exercise – partly because employee personal information is seen as less important and risky than customer personal information and because of the enormity of the task. However, a breach of employee personal information can be just as expensive and embarrassing for an organisation.
Participants will obtain an understanding of the legislative requirements for the processing of personal Information that apply to Human Resource management. On completion of this seminar, participants will be able to:
- Demonstrate an understanding of the impact of the Protection of Personal Information Act on the processing of HR information.
- Be able to communicate the key aspects of the Protection of Personal Information Act that impact HR
- Articulate the HR activities that require attention as a result of the Protection of Personal Information Act
- Clarify responsibilities of HR personnel involved in the processing of personal information
- Develop and implement a compliance framework for the protection of personal information in the HR function
- Perform a privacy impact assessment
- Develop a privacy plan for HR information
- Monitor the compliance framework for privacy in HR.
Part A: Overview of key provisions of the Protection of Personal Information Act
- What is personal privacy?
- What is personal information and why is the protection thereof important?
- Personal information is widely held
- What is your personal information used for?
- Basic data privacy principles: it’s about protection of personal information
- What are your rights?
- Personal information and the Information Officer
- Obligations of collectors of personal information
- Why is protection of personal information especially important for businesspeople?
Part B: POPI and the impact on Human Resources
- Liability of employers under POPI
- Personal information and its impact on Human Resources
- Home and remote working
- POPI and Human Resource policies, procedures and processes
- Policies, procedures and processes
- Information you hold
- Basis for processing data
- Adequate safeguards and data breaches
- Compliance and concerns
- International activities
- Best practices for becoming a POPI HR compliant-ready organisation